When you create rules in Outlook, each one of the rule templates that you chose in Step 1 has slightly different options for Step 2. Pick one of the default templates under ‘stay organized’, ‘stay up to date’, or, ‘start from a blank rule’. In the Rules Wizard, under Step 1: Select a template. In the ‘rules and alerts’ dialog box, on the ‘e-mail rules’ tab, choose ‘new rule’.ģ. Choose ‘rules’ > manage rules & alerts’ from the ribbon or choose the ‘file’ tab and then choose ‘manage rules & alerts’.Ģ. Now let’s talk about how to create rules in Outlook:ġ. These are rules that you create from scratch. For example, you can create a rule that automatically sends an alert to your mobile when you receive a message from a family member. These are rules that notify you in some way when you receive a particular message. This can be flagged for follow-up, categorized as Sales, or moved to a folder called Bobby’s Sales. For example, you can create a rule for messages from a specific sender, such as Bobby Moore, with the word “sales” in the subject line.

These are rules that help you to file and follow up on messages. The kinds of rule templates to choose from We’re now going to go through how to create rules in detail. If you need some extra advice about how to use the Rules Wizard, there’s a handy one here. The Rules Wizard includes templates for the most frequently used rules. You can use the Rules Wizard to help you design rules to manage your messages. Rules generally fall into one of two categories-organization rules, or notification rules. When you turn rules on, they run continuously and automatically.

How rules in Outlook can help you manage email messagesīy using rules, you can reduce manual and repetitive actions needed to manage your email messages. We’ve created a detailed ‘how to’ guide to help you master rules in Outlook. There are many ways that you can use rules in Outlook to better manage your preferences, and make life that bit easier. For example, you can create a rule to move all messages from your manager into another folder, or you can delete all messages with “Buy now!” in the subject line. You choose what triggers the rule as well as the actions the rule takes. A rule is an action that Outlook for Windows runs automatically on incoming or outgoing messages.

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